Procedure & Documentation

Reliable processes. Clear requirements. Successful completion.

Your path to successful raw material exports with VALIA Brazil

The export of raw materials from Brazil follows a clear and structured process at VALIA Brazil. This not only serves efficiency, but above all the protection of all parties involved – especially in an international trading environment with high volumes, deadlines and obligations.

To ensure that you as a buyer or investor are as well prepared as possible, we explain the complete process of a trading project here – transparently, fairly and in a spirit of partnership.

How we work together – from initial contact to delivery.

Thank you for your interest in importing raw materials from Brazil. Compliance with our documented processes is required for specific projects. However, if you would first like to obtain general information or make initial contact with us, we will be happy to assist you – simply by email, via our contact form or via WhatsApp.

We are happy to answer basic questions and help you find the right way to get started – even before you submit a concrete project.

Procedure in 4 clear steps

Successful raw material procurement requires more than just a supplier: it needs a structured process, clear responsibilities and international experience. VALIA Brazil accompanies you step by step – transparently, reliably and at eye level.

Letter of Intent (LOI)

An LOI is the starting point for every request. Please send us a fully completed document on company paper, with target price, product details, port of delivery and full contact details of the buyer.

  • We only accept LOIs from end customers, not from intermediaries.
  • The LOI must be written in English and addressed to VALIA Brazil.
  • Format: PDF, send to sales@valiabrazil.com or via our contact form.
  • Unfortunately, incomplete LOIs cannot be processed – in these cases we will provide feedback with a request for correction.

After checking, you will receive initial feedback with possible conditions – or indications of deviations.

1. The start of the partnership – Letter of intent (LOI)

Offer (SCO / FCO)

If all conditions in the LOI are acceptable, you will receive an initial offer (soft or full corporate offer). This contains:

  • Detailed specifications and prices
  • Terms of payment and delivery
  • Time frame and next steps

Please return the offer signed and stamped within 3 to 5 working days to continue the process.

2. The offer is available – SCO / FCO

Purchase order (ICPO) & Proof of solvency

By accepting the offer, you create a binding purchase order (ICPO – Irrevocable Corporate Purchase Order) on your letterhead.

Enclosed are:

  • Current proof of solvency (POF, BCL or RWA)
  • Extract from the commercial register
  • Passport copy of the authorized representative

These documents are a prerequisite for drawing up the contract.

3. Create liability – ICPO & Proof of creditworthiness

Purchase agreement (SPA – Sales & Purchase Agreement)

After checking all documents, we will send you the draft contract (SPA). This is negotiated by both parties and signed if agreement is reached.

As soon as the contract has been finally signed by both parties, the operational phase begins (transportation, customs, payment, etc.). The contract is legally valid and binding – any delays must be settled by mutual agreement.

4. On to the conclusion – the purchase agreement (SPA)

Important notes on communication & documentation:

  • VALIA Brazil only processes qualified requests with a complete LOI (Letter of Intent). General price inquiries without documents cannot be considered.
  • Our processes are fair, transparent and geared towards a smooth conclusion.
  • All communication can be in Portuguese, English, German or Spanish.
  • For international transactions, all official documents must be submitted in English.
  • Documents in Portuguese are accepted for domestic Brazilian transactions.
  • We only accept PDF documents with complete company details.
  • Price information or offers are not communicated via WhatsApp or other informal channels.

Would you like to know whether your raw material requirements are feasible?
Then talk to us – we will analyze your requirements.

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Make an inquiry now

Documentation is not an obstacle for us, but the first step towards a stable, reliable and successful business relationship – from Brazil to the world.

Frequently asked questions (FAQ)

The LOI (Letter of Intent) serves as formal proof of your intention to purchase and contains all the essential key data for a serious examination. Only with this document can we process your inquiry in a qualified manner.

As raw materials are valued on a daily basis and export conditions are project-related, a complete LOI is necessary in order to calculate a valid offer at all.

We check all LOIs carefully and usually provide initial qualified feedback within 3 to 5 working days with possible conditions or advice on corrections.

If your LOI is complete and acceptable, we will send you an initial offer:

  • SCO = Soft Corporate Offer (non-binding)
  • FCO = Full Corporate Offer (binding)
    Both contain prices, specifications, payment and delivery terms.

The ICPO (Irrevocable Corporate Purchase Order) is your binding purchase order on company paper – it is necessary to prepare the final purchase contract.

In addition to the ICPO we need:

  • Proof of solvency (e.g. POF, BCL or RWA)
  • Extract from the commercial register
  • Copy of the identity card of the signing representative

We are also available for queries via WhatsApp.
Please note: We only communicate prices and offers in writing by email.

„Bold Moves. Local Roots. Global Reach.“