Documents & Requirements

Global requirements. Carefully prepared. Precisely fulfilled.

Trading internationally – with legally compliant documentation from VALIA Brazil

When exporting raw materials, it is not only the price or quality that determines success – complete and country-compliant documentation is just as important. Whether commercial invoice, certificate of origin or specific special certificates: without correct documentation, there is a risk of delays, additional costs or even refusal of import.

VALIA Brazil guides you through the entire documentation process – with experience, tested templates and a strong network of chambers, authorities and accredited laboratories.

We ensure that your deliveries do not fail due to formal hurdles, but can be processed smoothly and legally compliant worldwide.

How we work with you – from inquiry to document approval.

Are you planning to import Brazilian raw materials or would you like to find out about the applicable export regulations? Regardless of whether you already have concrete contract data or are still in the evaluation phase – VALIA is your contact partner.

We offer:

  • Initial orientation on country-specific requirements (e.g. China, EU, MENA)
  • Advice on contract and document structure (e.g. LOI, ICPO, SPA)
  • Assistance with the preparation, review and certification of all export documents
  • Support with translations, legalizations and deadline planning

You can reach us easily and directly by email, contact form or WhatsApp. This allows us to quickly clarify which documents are required for your specific project – individually tailored to the product, target country and trading conditions.

Which export documents are required?

Depending on the product category, destination country and agreed INCOTERMS, certain export documents are mandatory. Here is an overview of the most common documents when exporting Brazilian raw materials:

1. Commercial invoice

  • Contains all relevant information about the goods: quantity, price, product description, HS code, agreed INCOTERMS and bank details.
  • Must comply exactly with LOI, ICPO and SPA.
  • Language: English or bilingual (Portuguese/English).

2. Packing List

  • Detailed list of goods per bundle, pallet or container – including dimensions, weight and packaging units.
  • Important for transport logistics, loading and customs clearance.

3. Certificate of Origin

  • Confirms the origin of the goods – often required for tariff preferences or trade agreements.
  • Issued by authorized bodies such as FIEB, FIESP or CNI.
  • In some cases consular legalization.

4. Health and phytosanitary certificates

  • Mandatory for agricultural products, wood, food and animal products.
  • Issued by MAPA (Ministry of Agriculture), Anvisa or certified laboratories.
  • Must meet the specific import requirements of the destination country.

5. Laboratory analyses / Quality certificates

  • Proof of ingredients, residues, technical specifications or purity.
  • Required for foodstuffs and recommended for industrial raw materials.
  • Issued by the manufacturer or independent test laboratories.

6. Bill of Lading / Air Waybill

  • Proof of transportation and transfer of ownership.
  • Contains information on the sender, recipient, transport route, freight port and agreed INCOTERMS.
  • Issued by the commissioned forwarding agent or shipping company.

7. Insurance Certificate

  • Mandatory for CIF or CIP delivery conditions.
  • Documents the insured value, scope of cover and period.
  • Important for protection against transportation risks.

Export release and export registration (Registro de Exportação)

Every export of goods from Brazil requires official registration in the SISCOMEX system – the Brazilian government’s central export management system.
The goods may only be exported after successful approval by customs and the authorities.

Keeping an eye on country-specific requirements

Import regulations vary depending on the target market. VALIA will check all necessary special requirements for you:

  • Halal, kosher or GOST certificates
  • Mandatory languages (e.g. Arabic or Mandarin)
  • Consular legalization or apostille
  • Customs formats, tax regulations, digital signature obligations

In this way, we ensure that your goods not only make it across the border, but are also delivered in a legally compliant and predictable manner.

We analyze your individual situation and ensure that all paperwork is correct, complete and available on time – worldwide.
Would you like to export? Talk to us!

Jetzt anfragen – wir melden uns innerhalb 48 Stunden bei Ihnen zurück.

Tell us about your project

Our services – your documents in safe hands

With VALIA Brazil you benefit from:

  • Complete documentation in accordance with INCOTERMS and import specifications
  • Advice on deadlines, costs and necessary approvals
  • Tried and tested sample templates for LOI, ICPO, SPA and much more
  • Direct communication with authorities, chambers and logistics partners
  • On request: verified translations, legalizations and original shipping

Frequently asked questions (FAQ)

At least LOI, ICPO, commercial invoice, certificate of origin, possibly health or quality certificates – depending on the product.

Authorized chambers of commerce in Brazil such as FIEB or CNI.

Yes, for some countries or certificates – we will advise you individually.

Yes, we support you in preparing, obtaining and notarizing all documents.

Depending on the certificate, 2 to 10 working days – we will clarify deadlines with you in advance.

„Bold Moves. Local Roots. Global Reach.“